Birlasoft—Specialist-Admin

Job description

Description: Area(s) of responsibility About Birlasoft: Birlasoft is a global technology company enabling “next-generation” digital transformation through expertise in Cloud, AI, Data, and enterprise solutions. Combining industry proficiency with advanced digital capabilities, it helps businesses accelerate change with speed, scale, and purpose, delivering “future-ready” solutions that enhance agility, resilience, and customer experience. Part of the CKA Birla Group and led by Chairman Mrs. Amita Birla, Birlasoft’s nearly 12,000 professionals drive innovation while building a diverse, inclusive, and learning-oriented culture. With a strong focus on sustainability and long-term value creation, Birlasoft transforms enterprises and communities, earning its reputation as a trusted partner and one of the best places to work. Role & responsibilities: Electronic Security and electromechanical services Management - Comprehensive knowledge of electromechanical services, including maintenance and troubleshooting of LT. HT, HVAC, electrical, and plumbing systems, is highly desirable. - Familiarity with the integration of these systems within a corporate facility setting enhances operational efficiency and supports proactive facility management. - Issuance of access cards and ID cards, Monitoring and reconciliation of access for restricted ODCs, report generation of access control system as per defined frequency - Supervise the implementation and maintenance of electronic security systems, including CCTV, access control, and alarm systems. - Collaborate with technical teams and vendors to ensure all electronic security devices are operational and up to date. Capacity planning - Knowledge of capacity planning, migration of team, optimum seat utilization, cabin allocation as per policy, seat reconciliation and preparing MIS report is required - Manage seat allocation for employees, ensuring efficient use of workspace and adherence to company policies. Repairs & Maintenance: - Coordinate with vendors for repairs and maintenance tasks, including site inspection and work quality verification. - Solicit and finalize quotes for maintenance and repair work, ensuring cost-effectiveness and compliance. Employee Lifecycle Management: - Knowledge of handling employee clearances for transfers, onboarding, and offboarding, ensuring all security protocols are followed. - Process and manage mobile billing/c for eligible employees in line with company policy. Communication & Coordination: - Manage mail communication with employees regarding security updates, facility notices, and procedural changes. - Organize and attend meetings with internal teams and external vendors to review security and facility matters. - Communication with employees during emergency situations. Administration and other responsibilities - Oversee courier management - Mobile billing - PR and PO processing related to facility management services - Laptop and desktop courier management - Process invoices related to security services, facility maintenance, and vendor payments.