Kotak Mahindra Bank—TA Support-SUPPORT SERVICES-HR

Job description

Description: Role & responsibilities Recruitment Operations & Coordination - Maintain and update recruitment trackers on a real-time basis. - Monitor hiring status, offer status, joining pipeline, and vacancy trackers. - Coordinate with recruiters, hiring managers, and candidates throughout the hiring process. - Ensure timely closure of recruitment-related activities within defined timelines. Candidate Documentation & Verification - Follow up with selected candidates for submission of required documents. - Verify completeness and accuracy of candidate documents. - Coordinate background verification and reference check processes. - Track pending documents and ensure closure before onboarding. - Create and maintain candidate records in HRMS, ATS, or recruitment systems. - Ensure accurate capturing of personal, educational, employment, and compensation details. - Maintain digital and physical recruitment records as per company guidelines. - Conduct employment reference checks for shortlisted candidates. - Verify employment details, roles, responsibilities, and professional conduct from previous employers/references. - Prepare reference check reports and escalate discrepancies, if any. - Maintain confidentiality throughout the verification process. Candidate Profile Creation Reference Checks Offer Management - Prepare offer letters and compensation-related documents as per approved salary structures. - Ensure necessary approvals are obtained before offer release. - Coordinate offer discussions and address candidate queries. - Track offer acceptance and provide regular updates to stakeholders. - Maintain offer-to-joining MIS and reports. Onboarding Coordination - Coordinate pre-boarding activities for candidates. - Share onboarding schedules, joining instructions, and documentation requirements. - Liaise with HR Operations, IT, Admin, Payroll, and Business Teams for seamless onboarding. - Ensure all onboarding documentation is completed before joining. Joining Formalities - Facilitate candidate joining formalities on the date of joining. - Coordinate for employee code generation - Ensure smooth transition of new hires to business teams. MIS & Reporting - Generate recruitment MIS, hiring dashboards, and status reports. - Maintain records related to requisitions, interviews, offers, and joinings. - Ensure data accuracy and timely reporting to management. - Support recruitment audits and compliance requirements. Preferred candidate profile : - Accuracy of recruitment trackers and MIS. - Timely completion of documentation and reference checks. - Offer letter turnaround time. - Offer-to-joining conversion rate. - Onboarding and joining process compliance. - Recruitment data quality and audit readiness.