Emerson—Sales Administration Support 3

Job description

Description: In This Role, Your Responsibilities Will Be: - Provide continuous administrative and operational support to project teams and finance partners throughout the project lifecycle. - Coordinate project bookings, order entry activities, and revenue recognition processes while ensuring data accuracy and timely completion. - Monitor project progress through regular reviews and communicate updates, key milestones, risks, and issues to relevant stakeholders. - Prepare, maintain, and distribute reports, workbooks, and project-related documentation to support informed decision-making. - Support workflow creation, process improvements, and escalation management to help address project challenges efficiently. - Collaborate with project managers, quotation specialists, finance teams, and other cross-functional partners to ensure seamless project execution. - Support project management activities in alignment with established organizational standards, policies, and procedures. - Create and maintain part extension requests, product records, submittals, and project updates within Oracle and other applicable systems. - Manage project-related changes within Oracle, ensuring accurate records throughout the project lifecycle. - Monitor project budgets, identify potential financial concerns, and proactively communicate risks. - Gather, organize, and maintain complete documentation packages required for inspections, shipments, and customer deliverables. - Ensure documentation is accurate, complete, and submitted according to project timelines. - Establish and maintain project schedules and track key milestones to support successful project delivery. - Support project billing activities, including invoice generation, milestone billing, and tracking billing events. - Assist with project revenue recognition activities, cost monitoring, transaction reviews, and financial reporting. - Partner with Finance to investigate and resolve billing discrepancies and maintain financial accuracy. - Support project closure activities, including releasing holds, reviewing completion requirements, and confirming financial closeout within Oracle. - Interpret and apply company policies and procedures consistently across project administration activities. - Foster strong teamwork and collaboration across departments to support business goals and customer success. - Demonstrate a commitment to Environmental, Health & Safety (EHS) practices by identifying and reporting hazards, completing required training, participating in safety initiatives, and contributing to a culture of continuous improvement. Who You Are: You consistently focus on delivering value to customers and stakeholders while building strong partnerships across teams. You communicate clearly and effectively, adapting your approach to meet the needs of diverse audiences and ensuring alignment on priorities and goals. You take ownership of your work, follow through on commitments, and maintain a high level of accountability in achieving results. You effectively prioritize responsibilities, optimize work processes, and anticipate potential challenges to support successful project outcomes in a dynamic environment. For This Role, You Will Need: - Experience supporting project administration, order management, customer support, operations, finance, or related business processes. - Experience working in a manufacturing, industrial, engineering, service, or project-based business environment. - Proficiency using ERP systems, CRM platforms, and Microsoft Office applications. - Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail. - Effective verbal and written communication skills and the ability to collaborate with cross-functional teams. - Analytical and problem-solving skills with the ability to identify issues and support timely resolutions. - Ability to work independently while contributing positively to a team environment. - Working proficiency in English. - Availability to work the scheduled hours of 12:00 PM to 09:00 PM. - Bachelor's degree in STEM, Business, Finance, Operations, Engineering, or a related field, or equivalent combination of education, training, and relevant experience. Preferred Qualifications That Set You Apart: - Experience supporting automation, engineering, manufacturing, or industrial projects. - Knowledge of project billing, milestone invoicing, revenue recognition, and financial reporting processes. - Familiarity with Oracle or other enterprise ERP platforms. - Understanding of international logistics, including Incoterms, payment terms, and regional taxation considerations. - Experience working with project schedules, project documentation, and order fulfillment processes. - Exposure to continuous improvement initiatives, workflow development, or process optimization. - Ability to analyze project financial data and identify trends, risks, or opportunities for improvement. Our Culture and Commitment To You: At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams working together are key to driving growth and delivering business results. By joining Emerson, you will have the opportunity to contribute to meaningful work that helps create a healthier, safer, smarter, and more sustainable world. Guided by our values of innovation, integrity, collaboration, and inclusion, we encourage employees to bring their unique perspectives, challenge conventional thinking, and continuously learn and grow. We are committed to providing equitable opportunities for development and advancement and welcome candidates from diverse backgrounds, experiences, and career paths. We believe skills, potential, and a willingness to learn are key contributors to success. Our comprehensive compensation and benefits programs are designed to be competitive within local markets and support the well-being of our employees and their families. Through professional development resources, mentoring opportunities, global collaboration, and a strong focus on safety and inclusion, Emerson empowers employees to achieve their career goals while making a positive impact on our customers, communities, and the world.