Bechtel—Office & Administrative Services Manager

Job description

Description: Requisition ID: 298586 - Relocation Authorized: National - Family - Telework Type: Full-Time Office/Project - Work Location: Gurugram Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. Bechtel’s India offices support the execution of projects and services around the world. Working seamlessly with Bechtel’s global business units, project sites, customers, and suppliers, our teams have delivered more than 125 projects since 1994. With offices in Gurgaon, Vadodara, and Chennai there are exciting career opportunities for candidates who are passionate about delivering projects that make a lasting, meaningful difference for people and communities around the world. Job Summary: Manages Bechtel India office or administrative services functions for all Bechtel India Offices ,providing a variety of services . Functions include but are not limited to: Leading a team of office service personnel, employee services, building operations and maintenance services, office facilities & space planning, activities related to office ES&H, liaison with appropriate external agencies/authorities and manage/implement office facilities related projects. Develop and recommend new and/or improved systems and procedures where necessary. Develop standards, forecasts and budgets for these services. Managing, administering and negotiating office leases as well as serving as the strategic relationship manager for integrated facilities management services with key vendors/contractors. Investigates, analyzes and recommends new technologies and systems to improve work processes while staying in compliance with Bechtel and regulatory requirements. Exhibits, Practices and implements highest standard of Ethical behavior. Has unwavering commitments to Safety. Major Responsibilities: - Plans, directs, coordinates and manages any of the functions noted above, through office services, staff, suppliers and subcontractors. - Sets goals; develops work plans, strategies and budgets, determines staff and resource requirements, and schedules work assignments. - Provides assistance and guidance to other Bechtel offices as requested. - Directs development, maintenance and performance of building systems/equipment and procedures within the area of responsibility. Ensure the office building is in operational readiness at all times. - Ensures safety & security of office building, employees and all company assets by supervising & co ordinating activities of security. - Works closely with India office procurement for requisition of services & materials. - Implements and reviews office safety & Pandemic safeguard measures. - Responsible for mail, courier, cafeteria and transport services. - Provide support to other India office functions as may be requested. - Directs continuing programs to analyze and test new/improved systems and work processes. - Performs personnel administration activities including salary planning and administration, replacement planning, career counseling and performance evaluation. Education and Experience Requirements: - Typically requires bachelor's or master's degree (or international equivalent) and 13-15 years of relevant experience or 17-19 years of relevant work experience Required Knowledge and Skills: - Knowledge of and experience in budgeting, estimating and preparation of work plans. - Knowledge of standards and practices related to office and administrative services. - Knowledge of applicable industry, legislative and regulatory standards. - Knowledge of technology, including hardware and software applications for administrative services functions as listed above. Understanding of computer systems used by disciplines/groups that have interface requirements with administration. Effective leadership and interpersonal skills. - Strong organizational skills. - Ability to deal effectively and negotiate with suppliers and contractors, internal/external customers, disciplines and project groups. - Ability to communicate effectively, verbally and in writing, with all levels of management. - Demonstrated experience in supervision and management. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com Skills: office management, budgeting, regulatory compliance, facilities management, project management, vendor management, process improvement, team leadership, performance management, staff supervision, contract negotiation, procurement, safety management, building operations, space planning, employee services, system implementation, stakeholder management, interpersonal skills, written communication, verbal communication