Thermax Ltd.—IT Budget & Procurement Associate

Job description

Description: Position Details Position Title: Executive – Procurement, Commercial & Administration Grade: FTC Function: Business Technology Group (BTG) Location: Pune Purpose of the Role To support procurement, commercial, budgeting and administrative activities for BTG by ensuring timely processing of capital and operational purchases, vendor coordination, payment tracking, budgeting support, and compliance with company procurement policies and governance requirements. Key Responsibilities Procurement & Commercial Operations - Support the annual IT budgeting exercise and periodic budget versus actual analysis for BTG. - Coordinate the preparation, initiation and tracking of Capital Expenditure Proposals (CEP) based on business requirements received from BTG teams. - Raise and monitor Purchase Requisitions (PRs) for approved CAPEX and OPEX requirements. - Coordinate the creation and tracking of Purchase Orders (POs) against approved requisitions. - Ensure timely processing of procurement transactions to facilitate uninterrupted availability of products and services for BTG operations. Vendor & Payment Management - Coordinate Goods Receipt Note (GRN) processing and invoice submissions for payments. - Monitor vendor payments and proactively follow up with relevant stakeholders to ensure timely settlement of dues. - Liaise with vendors, Finance, Taxation teams and Divisional Finance Controller (DFC) on payment and taxation-related matters. - Maintain trackers for procurement activities and vendor commitments. Reporting & Coordination - Track open Purchase Orders and provide periodic status updates to BTG functional heads. - Support management reporting related to procurement spend, budget utilization and outstanding commitments. - Ensure timely closure of procurement and commercial transactions. Governance & Compliance - Ensure adherence to Thermax procurement policies, approval matrices, and internal controls. - Maintain compliance with information security requirements, segregation of duties (SoD), and conflict-of-interest guidelines during procurement activities. - Support audit requirements by maintaining accurate procurement and commercial records. Educational Qualification - Graduate in Commerce, Management, Engineering or equivalent. - MBA / PGDM in Finance, Operations or Supply Chain Management preferred. Experience - 2 to 5 years of experience in procurement operations, commercial administration, finance coordination, or procurement support functions. - Experience in ERP-based procurement processes (SAP preferred).