Vanguard—Talent Acquisition Reporting & MIS Analyst

Job description

Description: About Vanguard Founded in 1975, Vanguard is one of the world's leading investment management companies. The firm offers investments, advice, and retirement services to tens of millions of individual investors around the globe—directly, through workplace plans, and through financial intermediaries. Vanguard India Vanguard’s office in India is a significant milestone in our global expansion. We are committed to establishing an enduring technology center in Hyderabad, Telangana and are excited to be adding talent who will focus on Artificial Intelligence (AI), mobile, and cloud-based technologies that drive our business outcomes and deliver a world-class experience for our clients. Role Summary We are seeking a Talent Acquisition Reporting & MIS Analyst to manage recurring TA reporting, maintain accurate recruitment data, and provide timely operational insights to the Talent Acquisition team and HR leadership. The role will focus on consolidating information from Workday and recruiter inputs, producing standard reports and dashboards, tracking hiring progress, and improving the consistency and efficiency of TA reporting processes. Key Responsibilities - Prepare and publish daily, weekly, and monthly Talent Acquisition MIS reports covering demand, open positions, candidate pipeline, interviews, offers, joining status, ageing, and closures. - Consolidate recruitment data from Workday, recruiter trackers, and other approved sources into accurate and standardised reports. - Validate data completeness and accuracy, identify discrepancies, and follow up with recruiters or stakeholders for timely corrections. - Maintain TA trackers, reporting templates, metric definitions, and reporting calendars. - Track hiring progress against demand plans, targets, service-level expectations, and key milestones. - Produce operational dashboards and leadership-ready summaries using Excel and Power BI. - Support recruiter capacity, productivity, source, vendor, offer, and ageing analysis as required. - Respond to recurring and ad hoc data requests from TA, HR, Finance, and business stakeholders. - Highlight data gaps, delayed actions, and hiring risks requiring follow-up or escalation. - Improve reporting efficiency through standardisation, automation, and clear process documentation. Required Qualifications - 4–6 years of experience in Talent Acquisition reporting, recruitment operations, HR MIS, workforce reporting, or a similar role. - Strong understanding of recruitment stages, requisition management, candidate pipelines, interviews, offers, joining, and position closure. - Advanced Microsoft Excel skills, including PivotTables, lookups, formulas, charts, and data validation. - Working knowledge of Power BI or a similar reporting and visualisation tool. - Experience using Workday or another applicant tracking or HR information system. - Ability to manage large data sets, reconcile information from multiple sources, and maintain high accuracy. - Strong attention to detail, follow-through, and ability to work within recurring reporting deadlines. - Clear written and verbal communication skills for presenting operational information to stakeholders. Preferred Qualifications - Experience supporting high-volume or multi-business recruitment reporting. - Knowledge of Power Query, basic SQL, or reporting automation. - Experience maintaining data dictionaries, standard operating procedures, and reporting controls. - Exposure to vendor, recruiter productivity, interview, offer, or joining MIS. Key Skills - Talent Acquisition Reporting - Recruitment Operations and MIS - Advanced Microsoft Excel - Power BI and Dashboard Reporting - Workday or Applicant Tracking Systems - Data Validation and Reconciliation - Hiring Pipeline and Ageing Analysis - Reporting Automation and Standardisation - Operational Stakeholder Coordination - Attention to Detail and Deadline Management Success Measures - Deliver accurate and complete TA reports within agreed timelines. - Improve consistency between Workday data, recruiter trackers, and leadership reporting. - Reduce manual effort through standard templates and practical reporting automation. - Provide clear visibility of hiring progress, ageing, risks, and pending actions. - Maintain dependable reporting processes, documentation, and data controls. Location This role is based in Hyderabad, Telangana at Vanguard India. Only qualified external applicants will be considered. Our mission Vanguard adheres to a simple purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success. Our commitment to you Vanguard takes the same long-term view of your success—at work and in life—with Benefits and Rewards packages that reflect what you care about, throughout all the phases and stages of your life. Our Total Rewards programs provide you and your loved ones with wellness support for key areas in your life: Financial wellness We're committed to enabling your financial success and provide competitive offers and programs. Physical wellness We're committed to providing benefits that support your physical health and wellness. Personal wellness We're committed to providing resources that help support the full scope of your life. How we work Vanguard has implemented a hybrid working model for most of our employees (crew members), designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.