Black & Veatch—IT Procurement Administrator

Job description

Description: We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients. Req Id : 115794 Job Title : IT Procurement Administrator Business Unit sector : CPL-BECIO-CIO Department: BVCPL CIO Work Location : INMUMBAI2, INPUNE Opportunity Type : Staff Relocation eligible : Yes Full time/Part time : Full-Time Contract Hire Only for this Project: No Visa Sponsorship Available: No Recruiter : Indranee Bindu Job Summary Black & Veatch is seeking an IT Procurement Administrator to support global IT software and hardware procurement operations including EMEA, APAC, and India. This role is responsible for executing day-to-day sourcing and purchasing activities, including obtaining vendor quotes, performing pricing negotiations, creating and managing purchase orders, and coordinating with internal stakeholders and suppliers to ensure timely fulfillment of hardware demand. This position focuses on operational excellence, process adherence, and transactional efficiency. The role partners closely with Strategic Sourcing, Vendor Management, and IT Asset Management teams within a clearly defined operating model, ensuring alignment to procurement policies, pricing expectations, and global standards. Key Responsibilities - Procurement Execution • Obtain vendor quotes for IT hardware requests in alignment with approved standards and preferred suppliers • Create, submit, and manage purchase orders (POs) within procurement systems • Validate pricing, quantities, delivery timelines, and supporting documentation for accuracy • Track purchase orders through fulfillment to ensure timely delivery ________________________________________ Pricing & Negotiation Execution • Evaluate vendor quotes against historical pricing, benchmarks, and existing agreements to ensure competitiveness • Conduct low-to-medium complexity price negotiations on standard hardware purchases to improve cost positioning • Drive competitive pricing through quote comparisons across approved vendors • Apply pre-defined sourcing strategies, rate cards, and pricing guidance in negotiations • Identify pricing discrepancies or non-standard terms and escalate to Strategic Sourcing as needed • Support cost optimization efforts by proactively identifying savings opportunities in transactional purchases Note: Negotiation responsibilities are focused on pricing execution for standard transactions. Strategic negotiations, supplier selection, and contract terms are managed by Strategic Sourcing. ________________________________________ Vendor & Stakeholder Coordination • Serve as a primary point of contact for transactional vendor communications related to hardware procurement • Coordinate with internal stakeholders (IT, service delivery, finance) to ensure accurate and timely order fulfillment • Follow up with vendors on confirmations, shipment status, and delivery timelines • Escalate delays, pricing issues, or fulfillment risks to appropriate teams ________________________________________ Order & Data Management • Maintain accurate records of quotes, purchase orders, and order status within procurement systems • Support visibility into hardware demand and procurement status across global teams • Ensure all procurement activities are documented and audit-ready ________________________________________ Process & Compliance • Adhere to procurement policies, approval workflows, and vendor engagement requirements • Support the use of preferred suppliers and standard catalogs • Identify and recommend process improvements to drive efficiency and reduce cycle times ________________________________________ Reporting & Operational Support • Provide reporting on PO status, pricing trends, vendor responsiveness, and cycle times • Support data requests from sourcing, finance, and vendor management teams • Assist with audit and compliance activities ________________________________________ Sourcing & RFx Support (Limited Scope) • Support RFQ / RFx activities through quote collection and vendor response coordination • Provide data and documentation support to Strategic Sourcing teams Management Responsibilities Individual Contributor Preferred Qualifications - 3–6 years of experience in procurement, purchasing, or sourcing operations - Experience creating and managing purchase orders and vendor quotes - Demonstrated ability to evaluate pricing and conduct basic vendor negotiations - Strong attention to detail with the ability to manage high-volume transactions - Experience working with global stakeholders and cross-regional teams - Proficiency in Microsoft Office tools (Excel, Outlook, Teams) - Experience supporting IT hardware/software procurement or related technology categories - Familiarity with procurement systems (Oracle, ServiceNow) - Understanding of RFQ/RFx processes and sourcing workflows - Strong coordination and follow-up skills in a global delivery environment - Experience working within shared services or offshore delivery models Key Competencies • Execution Excellence: Delivers accurate, timely procurement transactions • Commercial Awareness: Assesses pricing competitiveness and negotiates within defined parameters • Attention to Detail: Maintains accuracy across quotes, orders, and documentation • Stakeholder Coordination: Effectively collaborates across IT, vendors, and finance • Process Discipline: Adheres to procurement workflows and governance standards • Judgment & Escalation: Identifies when to resolve issues independently vs. escalate Minimum Qualifications 4+ years' related experience. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. Certifications ITIL Foundations (or higher). Work Environment/Physical Demands Work involves sitting most of the time, working with computer, keyboard, mouse and headset. All positions require the ability to exert up to 15 pounds of force to lift, carry, push or pull objects.Normal office environment. Competencies Action oriented Communicates effectively Customer focus Salary Plan ITS: Information Technology Service Job Grade 015 BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law. Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program. By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.