Accounts & Operations Executive

Executive — Accounts, Admin & HR Support Zono Tradetech Pvt. Ltd. (ZoTok.ai) · Hyderabad · Full-Time · General Shift · Work From Office

🧾 Tally-First Accounts Role · 🏢 Admin & Office Support · 🎬 HR & Social Media Enthusiasm · 1.5–3 Years Experience

ABOUT ZOTOK.AI ZoTok.ai is India's first AI-driven conversational commerce engine on WhatsApp — helping Brands, Distributors and Retailers digitise their order-to-cash flows. We are a fast-growing B2B SaaS product company headquartered in Hyderabad with a team of 80+ and growing.

ABOUT THE ROLE We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts — someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement — including creating fun content for our Instagram and LinkedIn. This role is ideal for someone who is not looking to be boxed in — someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.

WHAT YOU WILL DO ▸ Tally & Bookkeeping: Manage all day-to-day accounting entries in Tally — sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility. ▸ Invoice & Bill Processing: Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments. ▸ Petty Cash Management: Handle petty cash disbursements, maintain accurate daily records and submit timely reports. ▸ Expense Tracking & Reconciliation: Track office expenses, record transactions and support monthly reconciliation with accuracy. ▸ GST & Compliance Support: Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team. ▸ Audit Readiness: Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes. ▸ Vendor Coordination: Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures. ▸ Office Upkeep: Oversee day-to-day office operations — housekeeping, facility coordination and ensuring a clean, functional workspace. ▸ Stock & Stationery Management: Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out. ▸ Asset Register: Maintain an accurate register of office and IT assets — issuance, returns and condition tracking. ▸ Other Admin Support: Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed. ▸ HR Support: Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities. ▸ Employee Engagement Activities: Help plan and execute fun team activities, celebrations, birthday shoutouts and office events — your energy and ideas are welcome here. ▸ Social Media Content: This is where your enthusiasm matters — capture moments from team events, celebrations and office life, and create fun, engaging posts and short videos for ZoTok's Instagram and LinkedIn. A creative eye and comfort with Reels/Shorts is a big plus. ▸ Internal Engagement Posts: Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts to keep the team spirit alive online.