Administrative Assistant

Position Title: Administrative Assistant Date Created:

Functional Job Family: Administration

Primary Job Family

Career Band: Non-Management

Reports to

Department: Commercial Services

JOB SUMMARY

Based in the South Asia Office in Mumbai, this position is to provide clerical and administrative support to Vice President, Marketing, South Asia, Senior Director, Revenue Strategy, South Asia and Senior Director, Sales & Distribution, South Aisa to ensure seamless departmental operations and successful achievements of business goals and priorities.

• Well versed and proactive in calendar management, trip planning, and scheduling in different time zones. Secure meeting rooms and coordinate meeting and conference call invites with other disciplines as appropriate.

• Organize and coordinate team offsite events and meetings, such as travel schedules for the team, meeting agenda, and rooming list and airport transfers for the hotel.

• Responsible for business travel arrangements for assigned Senio Leaders, including flights, visa applications, accommodations, transportation etc., and being on top of all company travel guidelines.

• Compile and complete expense reports for assigned Senior Leaders for review and submission.

• Perform administrative duties such as email correspondence, printing, business letters, memorandums, incoming and outgoing mails, and updating presentation information as necessary.