EXECUTIVE N - SALES ADMINISTRATION

External Job Description

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as

per requirement

• Assist dealers by making and sharing relevant sales report, credit note and debit

note workings and scheme related communication as per defined timelines Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade

cards, collaterals, dealer kit etc.

• Provide logistics and operational support to Unit level initiatives, activations and

during new dealer account opening

• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining,

transfers, separation etc. Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and

cost involved

• Accurate and timely sharing

of reports to Sales team Timely service to dealers

• Statutory and Safety

compliances

• Clearance of vendor payment

within timelines

• On time gift settlements with

acknowledgement

• Review and monitor overheads budgets against actual spend on monthly basis

and report in case of any observations Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open

advances of each vendor

• Coordinate with Vendors for outstanding amount closure and quarterly balance

confirmation within defined timelines Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis

and submit the findings for process improvement.