HR Associate, Engagement, Communications & Learning

Job Description 1. Employee Engagement & Events • Contribute ideas and support the development of innovative and inclusive engagement initiatives that enhance the employee experience. • Plan, coordinate and execute employee engagement activities, celebrations and events. • Develop event concepts, proposals, budgets and execution plans for management review and approval. • Create presentations, engagement updates and dashboards for leadership reviews. • Draft and circulate employee communications, including event invitations, teasers, announcements and other engagement collaterals. • Coordinate with external vendors for quotations, negotiations, bookings and execution. • Manage end-to-end event logistics, including venue, materials, vendors, employee participation and post-event closure. • Anchor and host employee events, celebrations and engagement programs. • Track participation, feedback and outcomes of engagement activities and maintain relevant records. • Conduct surveys with employees and internal stakeholders to understand participation levels, gather feedback and identify opportunities for improvement. 2. Employee Onboarding • Support and coordinate for the onboarding process for new employees. Maintain onboarding checklist and proactively follow up on pending activities until closure as per TAT. • Coordinate and track with relevant internal teams to ensure timely completion of pre-joining and joining formalities. • Initiate and coordinate IT access and other employee access requirements through the relevant internal portals. • Assist new employees with applications and requirements relating to meals, transport and other workplace facilities. • Coordinate with HR, IT, HR Administration and other stakeholders to ensure a smooth joining experience. • Address routine onboarding queries and escalate exceptions or issues wherever required. 3. Recruitment Coordination • Coordinate and schedule candidate interviews with hiring managers and interview panels. • Manage interview calendars and ensure interviews are completed within defined timelines. • Follow up with interviewers for timely assessment and submission of feedback. • Assist the HR Manager to maintain recruitment trackers and monitor candidate movement across different stages of the hiring process. • Coordinate candidate selection and track the workflow with internal team members till the appointment letter roll out. • Maintain accurate candidate and interview-related documentation as per valid ID and Address proofs. • Coordinate with candidates and internal stakeholders to ensure a professional and seamless candidate experience. 4. Learning & Development • Drive the organization's learning and development agenda aligned with business and workforce capability requirements. • Own and manage learning operations, including Learning Management System (LMS) administration, governance, and learner experience. • Implement annual learning calendars, learning roadmaps, and capability-building initiatives. • Create and curate engaging learning content, assessments, knowledge resources, and digital learning experiences. • Partner with business leaders and stakeholders to understand capability requirements and translate them into measurable learning solutions. • Manage mandatory and regulatory training programs, ensuring compliance and completion tracking. • Evaluate learning effectiveness through analytics, assessments, feedback, and business impact measures. • Research, evaluate, and implement external learning solutions, platforms, certifications, and content providers. • Prepare learning dashboards, reports, and insights to support decision-making and leadership reviews. Required Skills & Competencies • Excellent verbal and written communication skills, with the ability to communicate confidently with employees, candidates, vendors and leadership. • Good working knowledge of Microsoft Excel and PowerPoint. • Ability to create professional presentations and present information effectively to management. • Strong planning, coordination and organizational skills. • Ability to independently manage projects and assignments from conceptualization through execution and closure. • Strong follow-up skills with the ability to manage multiple activities and stakeholders simultaneously. • Ability to work within defined timelines and deliver assignments with minimal supervision. • Self-starter with a proactive, hands-on and solution-oriented approach • Ability to address, anchor and engage employee and leadership gatherings. • Strong interpersonal and stakeholder management skills. • Good attention to detail with the ability to maintain accurate trackers and documentation. • Ability to coordinate and negotiate effectively with external vendors. • Ability to adapt to changing priorities and work in a fast-paced environment. • Preferred / Added Advantage • Experience with online graphic-design platform for creating employee communication collaterals, event creatives and presentations. • Familiarity with AI and productivity tools such as Microsoft Copilot or similar platforms. • Prior exposure to employee engagement, event management, onboarding, recruitment coordination or HR operations. • Experience working in a IT/ITES or shared-services environment. • Exposure to HRMS, recruitment or employee self-service platforms would be an added advantage. Requirements Role Overview We are looking for a proactive, energetic and execution-focused HR Associate to support and independently manage key activities across Employee Engagement, Onboarding and Recruitment Coordination. The role requires strong communication and stakeholder management skills, with the ability to interact confidently with employees, leadership, candidates and external vendors. The ideal candidate should be a self-starter who can take ownership of assignments, manage multiple priorities and drive activities from planning through closure within agreed timelines. Qualification • Graduate in any discipline • Valid experience of 1.5 to 3.5 years Ideal Candidate Profile The role would suit someone who is energetic, articulate and comfortable being visible within the organization. The individual should enjoy interacting with people while also possessing the discipline required to manage trackers, follow-ups and process-driven HR activities. The candidate should be equally comfortable creating an event proposal in PowerPoint, negotiating with a vendor, anchoring an employee event, coordinating a new joiner’s onboarding requirements, and following up with a hiring panel for interview feedback.