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With 21 offices across 12 countries and 7 delivery centers in India, 3300+ QXites work closely with 100+ enterprise clients, including Fortune 500 companies — gaining global exposure, innovation opportunities, and cross-border collaboration.
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Position Overview
Senior Accounts Officer – Management Accounts (UK) is responsible for managing comprehensive accounting functions for three properties, including Accounts Payable (AP), Treasury, Record-to-Report (R2R), and entity-level accounting, ensuring accurate and timely financial deliverables.
Essential Duties and Responsibilities
A) Accounts Payable
Along with the Accounts Payable team, maintaining the
entire Purchase Ledger function efficiently
processing of invoices on daily basis.
Resolving & responding to queries from suppliers &
UK finance team
Satisfy the overall team objective of settling the
Company’s liabilities on a timely and accurate basis and as per agreed service levels and agreed KPI targets.
To maintain Purchase Ledger / supplier accounts and perform
the bank and supplier statement of account reconciliation on timely basis
Resolution of all invoicing queries via email/phone for
supplier accounts.
To process the weekly supplier
payment.
To chase for missing invoices with the suppliers. To
support on any adhoc reports/audit queries of the client.
B) Treasury
Uploading direct bank transfers on student transactions
software and e-mailing site staff for that.
Performing the bank and income reconciliation on timely
basis.
Preparation of deposit management and performing the
deposit reconciliation and processing of refund on timely basis.
Posting bank transfer form onto Bankline , Accordingly
making entries on relevant software of the client.
Bank reconciliation on daily basis. Performing the
reconciliation between the different software for the student records to corroborate that the balances are same on different platform. In case of discrepancy highlight the same to the client.
Communicating with Site staff over phone/MS teams / Email
for issues relating to students receipts & refunds, sales invoicing and query resolution on day to day basis. Use application & MS excel effectivel.
Review of the contracts and raising the Sales invoices
accordingly
Communicating with Site staff over MS teams / Email for
issues relating to students receipts & refunds, sales invoicing and query resolution on day to day basis - flexibility to meet client expectations and Manager's expectations
C) Monthend reporting- Management Accountant
PREPARATION OF MANAGEMENT ACCOUNTS BY ACCOMPLISHING THE FOLLOWING TASKS :-
1) Prepayments
Amortize the prepaid based on period of service for the
expenses - for both New & Existing invoices by recording the Journal entries.
Update the prepayment schedule in MACs with new entries
recorded for the month and amortize accordingly.
2) Accruals
Reversal of Old accruals, after they are closed, rejected
or invoice received.
Provision of New Accruals based on PO's pending invoice
booking in the current month.
Update the Accruals schedule
3) Processing Month End Transaction entries
Landlord Payment entries and Inter site & Inter Company
Recharge between group entities.
Rental revenue entries.
Payroll entries and accruals.
Other Journal entries
4) Nominal Ledger Scrutiny to ensure the foll :-
Nominal Ledger Scrutiny of all the Nominal Account codes to
ensure that the transactions are accurately recorded in that month.
To review, there are no duplication of expenses recorded in
that month.
The Prepayments are properly released in that month.
The accrual entries are properly recorded and reversed in
the subsequent months.
There is no omission of any particular expense in that
month.
5) Roll forward of Management Accounts Template
6) Run the Trial Balances - Monthly, Year to Date & upto previous year end
7) Run the Nominal Activity report (for site review in CSV format)
8) IN DEPTH VARIANCE ANALYSIS (COMMENTARY UPDATES BY A MAC PREPARER BASED ON THE VARIANCE ANALYSIS CRITERIA)
9) PREPARATION OF Reporting Packs for clients which involves preparation of Funding statement, cashflow projections & commentary on the Varainces on P&L statement
10) Preparation & Update Of Forecast On Quarterly Basis.
11) Preparation of Balance Sheet of clients on monthly basis & to ensure they are no reconciling items standing on the B/s. All the odd issues/balances to be resolved
12) Working on preparing the files for Audit queries from the Auditors of the Clients.
13) Single point of contact for the Accommodation Managers , Operation Managers , Finance Managers & 3rd party clients
14) Deposit management- on timely basis performing the reconciliation of deposit management and refunding the same as and when due
